Event Venue for U.S. Embassy Kuala Lumpur Reception

The U.S. Embassy in Kuala Lumpur seeks a single‑source, firm‑fixed‑price contractor to provide a venue and full event support for its 2026 Independence Day Reception on June 4, 2026 (performance period June 3‑4). The venue must be within 12 km of the Embassy and include a main ballroom for 1,400 guests with a stage, AV production area, two catering stations, two bars, and space to display two cars and two motorcycles; a VIP room for 20, dressing rooms for up to 20 performers, at least two 20‑person meeting/hold rooms on the same or adjacent floors, and a security/command post for 30 personnel located near the ballroom. The contractor shall supply all furniture, décor (per a central theme), audio‑visual equipment, buffet‑style catering and bar service for attendees and approximately 120 staff/performers, and must obtain all required engineering and safety approvals while complying with U.S. Embassy and Malaysian security directives. The Embassy will provide check‑in and security staff; all other personnel, equipment, supplies, and non‑personal services are contractor‑provided. Quotations must be submitted electronically to KualaLumpurDTO@state.gov, marked “Quotation Enclosed – Venue for 2026 Independence Day Reception,” by 12:00 noon on March 31, 2026. Offerors must have an active SAM.gov registration at the time of submission.

Notice ID

02073f5d4564455383282b86bfbbf407

Solicitation Number

19MY3026Q0007

NAICS Code

7211

Classification Code

V231