Hotel Accommodation and Related Services

The U.S. Embassy Libreville seeks quotations to provide hotel accommodation and related services for a Department of Justice workshop in Libreville, Gabon, from May 18‑22 2026 (core 4‑night stay) with a flexible arrival/departure window of May 16‑24 2026. The contractor must supply a block of 100‑125 rooms—primarily single‑occupancy with limited double‑occupancy options—located in or immediately adjacent to the conference venue so that guests can walk to the meeting spaces. The hotel (or up to two adjacent properties within the same complex) must meet international‑standard quality, offer consistent service across all rooms, and provide secure, controlled‑access premises, daily housekeeping, high‑speed Wi‑Fi, 24/7 front desk, air‑conditioned private bathrooms, work desks, and breakfast (specify inclusion, format, and hours). Rates must be itemized (single and double occupancy), include taxes, service charges, and indicate any reduced rates for lower room counts; rates are fixed for the contract period. The offer must include a single point of contact for group coordination (rooming‑list management, check‑in/out, invoice consolidation, and a group reservation system), flexible cancellation/modification terms, clear deadlines for final rooming‑list submission, and any penalties for late changes. The contract will be awarded on a firm‑fixed‑price, lowest‑price‑technically‑acceptable basis under an open‑market vehicle, with payment via MIPR or ICASS (net 30, 30‑day offer validity). Offerors must be SAM‑registered, comply with all applicable FAR clauses (including 52.229‑12), and submit separate technical and commercial proposals electronically by May 4 2026 (response deadline May 8 2026, 10:00 UTC).

Notice ID

052853aa03454e65b0a5aec75526b1a9

Solicitation Number

19GB5026Q0012

NAICS Code

721110

Classification Code

V231