Event Management for Flag Football

The U.S. Embassy Kuala Lumpur’s Public Diplomacy Section seeks a single‑award contractor to provide full‑service event management for an American Flag Football outreach campaign in Malaysia. The scope covers six venues (Kuala Lumpur, Kedah, Penang, Kelantan, Sabah, Sarawak) from June through December 2026, with two‑day clinics and tournaments at each site for 80‑100 Malaysian students (ages 15‑25). Required services include venue acquisition, certified coaches, design and distribution of promotional materials, media relations, professional photography/videography, social‑media content, transportation, participant certificates, event branding (U.S. Embassy and Freedom 250), AV setup, equipment kits (30 flag‑football kits per location), 700 merchandise items, trophies, RSVP management, and on‑site staffing. All deliverables become Embassy property, and the contractor must comply with U.S. and Malaysian laws and branding guidelines. The total budget for the entire program (all six locations) may not exceed USD 30,000, inclusive of taxes, and all pricing must be submitted in Malaysian Ringgit. Quotations must be received electronically by 12:00 noon on 19 April 2026, marked “Quotation Enclosed – Event Mgmt on Flag Football.” Proposals must include a detailed budget, company qualifications, and any subcontractor information, and must be held firm for 60 calendar days. SAM.gov registration is required only for offers exceeding USD 40,000 (a compliance threshold, not a budget limit).

Notice ID

18429395813049a4b2df8ae34463665b

Solicitation Number

19MY3026Q0009

NAICS Code

711310

Classification Code

R708