Sources Sought / Request for Information (RFI) 26-046 Electronic Records Management System (ERMS)

The Princeton Plasma Physics Laboratory (PPPL) Records Management department is issuing a Sources‑Sought RFI (RFI 26‑046) to evaluate Electronic Records Management System (ERMS) solutions that can support compliant lifecycle management of electronic records, including integration with unstructured‑data sources. Vendors must submit an unclassified Capabilities and Qualifications Statement that includes administrative data (firm name, address, size/status, affiliates, role) and detailed technical responses covering relevant ERMS experience, organization profile with three client references, functional and compliance capabilities, deployment options (SaaS, on‑premises, hybrid), security controls and certifications (e.g., FedRAMP, data residency), pricing structure, and confirmation of availability for a technical demonstration. All interested parties—large, small, and all socioeconomic categories (SDB, 8(a), WOSB, SDVOSB, EDWOSB, HUBZone, HBCU/MI)—are encouraged to respond; PPPL will use the information to set competition levels and small‑business subcontracting goals and may consider set‑aside awards. Submissions must be emailed to Cheryl Colan (ccolan@pppl.gov) by 4:30 PM EST, Wednesday May 6 2026, with “RFI 26‑046‑Electronic Records Management System” in the subject line. Responses will not be returned, and results will not be disclosed; the data will inform future acquisition planning and any subsequent solicitation posted on SAM.gov.

Notice ID

3452f6d7e8eb4a7d930321c614227440

Solicitation Number

RFI_26_046

NAICS Code

513210

Classification Code

DA10