U.S. Embassy Reception - Production and Design

The U.S. Embassy Kuala Lumpur seeks a Firm‑Fixed‑Price contractor to deliver full‑service production and design for the “Freedom 250” reception on July 2, 2026. The scope includes creating a design plan and decorating a ballroom and adjacent indoor areas to accommodate up to 1,400 guests, providing all physical décor (banners, signage, table linens, flowers, LED photo wall, red carpet, rope and stanchions, etc.) and producing electronic mock‑ups for client approval. The contractor must also supply and operate all audio‑visual equipment—wireless microphones, LED and projector screens, AV carts, back‑line sound for a rock band, lighting, and technical programming/design for LED displays—plus overnight setup beginning July 1. All personnel, equipment, supplies, tools, and supervision are contractor‑provided except for government‑furnished support staff (check‑in, security, movers), security metal detectors, musical instruments, and the emcee/performers. Quotes must be submitted electronically to KualaLumpurDTO state.gov, marked “Quotation Enclosed – Freedom 250 Reception – Production and Design,” by 12:00 noon on April 12, 2026. Offers exceeding $40,000 require an active SAM.gov registration, and the contractor must list all equipment included in the quoted cost. The award will be a single purchase order; the venue will be a major hotel/event space in Kuala Lumpur and must meet U.S. Embassy and Malaysian security requirements. Post‑award meetings will define deliverables, schedules, quality‑control, invoicing, and any local regulatory or safety constraints.

Notice ID

34fdcf1d0baa4359a4e580b542232582

Solicitation Number

19MY3026Q0008

NAICS Code

561920

Classification Code

R408