IDR 2026 - Event Planner

The U.S. Embassy Buenos Ayres is soliciting firm‑fixed‑price quotations for event‑planner services to support the Independence Day Reception. Offerors must submit a complete, English‑language quotation by 14:00 local time on 22 April 2026, electronically to BNS‑Procurement state.gov in MS Word 2007/2010, MS Excel 2007/2010, or PDF format, with each file ≤30 MB (larger submissions must be split into multiple emails). The award will be made to the responsible, lowest‑priced offer; initial quotations will be evaluated without discussion, though discussions may be held with competitively‑ranked firms if needed. Quotations must include a detailed price breakdown in Argentine pesos for each line item (lights, sound, décor, characters, interactive exhibits, overhead, profit, fees, and a separate VAT line), a statement of insurance coverage or a Certificate of Insurance, and a plan confirming possession or acquisition timing of required items, quality‑assurance procedures, and contract‑administration oversight. Offerors must identify a project manager fluent in English, demonstrate an established business with a permanent Argentine address (or commitment to open one within 30 days of award), provide SAM registration (UEI), and submit past‑performance references for the last three years. The solicitation incorporates FAR provisions 52.204‑7, 52.204‑16, 52.211‑1, 52.212‑1, 52.214‑34 and DOSAR 652.206‑70, and requires completion of the specified SF‑1449 blocks. Event‑planner services must be planned at least one month in advance to accommodate security‑clearance requirements.

Notice ID

3e35d343cf5e4cae8d51406e318472ef

Solicitation Number

19AR2026Q0010

NAICS Code

561920

Classification Code

R706