Electronic Records Scanning and Warehousing Services

The Department of the Army is issuing a Sources‑Sought RFI (Solicitation No. W519TC26RFI2) to assess commercial capability to retrieve, inventory, short‑term store, digitize, and electronically warehouse both military and civilian personnel and medical records. Required services include secure transportation of hard‑copy records, secure climate‑controlled warehousing that meets all federal and NARA storage standards, comprehensive inventory and in‑process tracking, digitization with NARA‑compliant electronic storage, and a permanent, searchable interface that allows authorized government and public users to view and retrieve electronic records while logging all access for auditability. The contractor must also maintain complete documentation and audit trails for disposition and destruction actions, provide enterprise‑level reporting, and be able to quickly coordinate with the Army on migration and environment requirements. Responses, limited to the information requested (UEI, CAGE, organizational details, capabilities, technical and administrative points of contact, socio‑economic status, and contract vehicle information), must be submitted in PDF format by 13:00 EST on 6 April 2026 to the ESA‑RFI response team email listed in the notice. This RFI is for market research only and does not constitute a solicitation or a binding commitment.

Notice ID

3e674aaf041948acaca88275ad5fa411

Solicitation Number

W519TC26RFI2

NAICS Code

493110

Classification Code

R616