EUR/Athens Event Management services for the 250th anniversary of American Independence

The United States Embassy in Athens is issuing RFQ 19GR1026Q0020 for full‑service event management of the 250th anniversary of American Independence, to be held on 2 July 2026 at the Stavros Niarchos Foundation Cultural Center. Offerors must submit a complete quotation package—including the SF‑1449 (blocks 17, 24, 30), Sections 1 (Schedule) and 5 (Representations & Certifications), the technical narrative required in Section 3, and the evaluation factors in Section 4—by 14:00 Athens time on 8 May 2026. An organized site visit is scheduled for 17 April 2026; interested firms must provide a contact name and phone by 12:00 on 16 April 2026. All submissions are to be emailed with the subject line “Quotation 19GR1026Q0020 Enclosed” to the address specified in the solicitation; late or misdirected offers will be rejected. The solicitation requires a detailed technical response that identifies all equipment, supplies, and materials needed for the event, states current ownership and condition, and outlines acquisition timing for any shortfalls. Offerors must present a quality‑assurance plan, a conceptual décor theme (including images), a site‑operations plan, a complete electricity‑equipment list, insurance coverage, and evidence of required local licenses/permits. Key personnel must include an Event Lead, and past‑performance, financial resources, and a strategic work plan covering all elements of the Performance Work Statement are evaluated. The Government reserves the right to award the contract to a technically equivalent offer that is not the lowest price, and may reject proposals that are unreasonably low or high or that omit required documents. Compliance with FAR clauses (52.212‑1, ‑3, ‑4, ‑5) and DOSAR provisions, including the Freedom250 branding guidelines (Department guidance prevails over private‑public partnership guidance), is mandatory.

Notice ID

424429cb2456411e9bc7978dfa5e1f11

Solicitation Number

19GR1026Q0020

NAICS Code

541990

Classification Code

R707