RFI-FA2835-1710 SVTC Conference Room Upgrade

The government seeks a contractor to provide continuous, reliable operation and lifecycle support for the Video Teleconferencing (VTC) and Audio/Visual (A/V) system in conference room 203, Building 1624, Hanscom AFB, MA. The effort includes semi‑annual preventive maintenance, on‑call remote and on‑site support with a one‑business‑day response for on‑site calls, hardware modernization (evaluating, replacing, and upgrading cameras, CODEC, displays, UPS, and related rack equipment), and integration of new secure components such as a white‑noise system and enhanced SIPR Teams laptop connectivity. All work must comply with DISA STIGs, remain on the DISA Approved Products List and be JITC‑approved; equipment must be free of prohibited wireless, fully labeled, and accompanied by complete documentation (source code, signal‑flow diagrams for audio, video, and control, wiring schematics in PDF and large‑format prints). The contractor will also handle disposal of unserviceable parts, provide a one‑year warranty on all new hardware, and, if required, design a new locking credenza that meets temperature and power specifications. The contract is for one base year plus four one‑year options, with no service interruption between periods. Interested firms must submit a Letter of Interest and capabilities statement by 15 April 2026 17:00 ET, including a point of contact and authority to bind the organization. A mandatory site visit is scheduled for 20 April 2026 at Hanscom AFB (arrival by 12:15 PM ET); registration with Mia Orris (mia.orris us.af.mil) and copy to Kristin Morrison (kristin.morrison.1 us.af.mil) is required. Key deliverables include replacement of the single classified/unclassified CODEC with a DISA‑approved IP‑based unit, upgrade of the operator desk to dual monitors, and provision of all required documentation and training.

Notice ID

69325296bc3e44dbbf0acb8ac8b44ac5

Solicitation Number

FA2835-1710

NAICS Code

541512

Classification Code

J074