Court Reporter Services

This solicitation (36C24725Q0917-1) seeks qualified court reporter services for the Columbia VA Health Care System, with a base year (October 1, 2025 – September 30, 2026) and four option years. The successful offeror will provide court reporting services for hearings and witness interviews, utilizing electronic recording devices with specific capabilities (two channels, continuous monitoring, simultaneous playback, etc.). All work must be performed in the United States by U.S. citizens, and stringent security requirements are in place, including adherence to VA security regulations, HIPAA compliance, annual security and privacy training, and the handling of sensitive information according to 18 U.S.C. 641 and other relevant laws. A Business Associate’s Agreement (BAA) is required. Critical requirements include the provision of a backup recording system, quality checks to ensure transcript accuracy, correction of discrepancies at no additional cost, and the secure handling and return of all Protected Health Information (PHI) upon contract completion. The contractor is fully responsible for loss or damage to materials in their custody. Custom software development and outsourced operations must be U.S.-based to the maximum extent practical; exceptions require a VA-approved security plan. Immediate notification to the Contracting Officer is required for employee reassignments or terminations.

Notice ID

6a512ff985b8406eafe8682abb5fc335

Solicitation Number

36C24725Q917-1

NAICS Code

561492

Classification Code

R606