V--2026 Chesapeake Getaways Annual Partners Meeting i

The government is procuring meeting spaces and support services—including tables, chairs, food and beverage, AV equipment, and an on‑site event manager—to host the 2026 Chesapeake Gateways Annual Partner Meeting in Charlottesville, Virginia, for 120‑150 participants in February 2026. Offerors must submit a firm‑fixed‑price quote for CLIN 00010 covering the entire venue and service package as described in the SOW, with a capability statement explaining how their venue meets the requirements; pricing must be valid for 90 days. The notice requires the contractor to address a single “menu” of space requirements: a Leadership Academy session (up to 60 participants, round tables, no food), plenary sessions (theater layout for up to 150), and concurrent breakout sessions (at least 50 participants each, banquet or classroom layout), plus coffee hour, snack breaks, and lunch for a maximum of 150 attendees. Key constraints include the February 2026 performance period (Feb 1‑28), no set‑aside (full and open competition), venue must have on‑site hotel rooms (participants book independently at per‑diem rates), AV support must include microphones and amplification (NPS provides projectors), and the contract will be a firm‑fixed‑price purchase order awarded to the lowest‑priced, technically acceptable offer.

Notice ID

6c620136929d4ee18c9956d6af021dad

Solicitation Number

140P4325Q0079

NAICS Code

721110

Classification Code

V231