R418--Guardianship Service for VA Maine Health Care System

The Department of Veterans Affairs, VHA Maine Healthcare System (VHAMEHCS), is issuing a Sources‑Sought notice (NAICS 541110; PSC R418) to identify qualified vendors capable of providing comprehensive legal guardianship and special‑proceeding services for Veterans who lack decision‑making capacity. The anticipated contract will be a five‑year Blanket Purchase Agreement (BPA) under which the contractor will supply all personnel, travel, supplies, and supervision needed to represent VHAMEHCS in court filings, obtain guardianships, and manage healthcare‑proxy proceedings. Services must be performed at the contractor’s office or the appropriate court, with the VA providing only case‑specific medical records; no equipment or fuel surcharge payments will be furnished by the Government. Offerors must be registered in SAM.gov and VetCert, submit written contingency plans for service disruptions, and adhere to VA Patient’s Bill of Rights, detailed invoicing requirements, and a Quality Assurance Surveillance Plan that includes direct observation and periodic inspections. Key compliance points include: registration on the SAM interested‑vendors list, monitoring for amendments on SAM.gov, submission of a contingency plan, responsibility for all travel to VA Maine sites and court jurisdictions, and notification to the CO/COR when fees reach 75 % of the contract ceiling. The solicitation will follow FAR Part 12.201 and FAR Part 5 procedures, and the award will be based on the contractor’s ability to meet the performance standards and Acceptable Quality Level (AQL) defined in the QASP.

Notice ID

6fb8156b17aa4984ab517fde2a704efb

Solicitation Number

36C24126Q0546

NAICS Code

541110

Classification Code

R418