EUR/Athens Event Management services for the 250th anniversary of American Independence

The United States Embassy in Athens is issuing RFQ 19GR1026Q0020 for full‑service event management of the 250th anniversary of American Independence, to be held on 2 July 2026 at the Stavros Niarchos Foundation Cultural Center. Offerors must submit a complete quotation package—including the SF‑1449 (blocks 17, 24, 30), Sections 1 (Schedule) and 5 (Representations & Certifications), the technical narrative required in Section 3, and the evaluation factors in Section 4—by 14:00 Athens time on 8 May 2026. Required deliverables include a detailed inventory of equipment, supplies and materials (with condition and acquisition plan), a quality‑assurance/contract‑administration plan, a conceptual décor theme (images permitted), a site‑operations plan, a full electrical equipment list, insurance documentation, and evidence of all local licenses/permits. The proposal must designate an Event Lead as key personnel, comply with the Freedom250 branding guidelines (Department guidance supersedes private‑public partnership elements), and provide past‑performance, personnel, equipment, and financial capability evidence. A mandatory site visit is scheduled for 10:00 hrs on 17 April 2026; interested firms must submit contact details by 12:00 hrs on 16 April 2026. The Government reserves the right to award the contract to a technically equivalent offer that is not the lowest price, to reject unreasonable prices, and to reject proposals missing any required documentation.

Notice ID

71439009f7cb485591057fb0c5ad314d

Solicitation Number

19GR1026Q0020

NAICS Code

541990

Classification Code

R707