7A21--RFI Industry Loopback for New: Health Information Coding, Billing and Auditing (HICBA) Encoder Software Solution and Support (VA-26-00001127)

The Department of Veterans Affairs is issuing a Sources‑Sought RFI (VA‑26‑00001127) for an HICBA Encoder Software Solution and Support contract. The award will provide a web‑based encoder that supports coding of all inpatient, billable outpatient (including VERA and CDI), and surgery encounters across the VHA’s 130 medical centers and seven Consolidated Patient Account Centers. The contractor must deliver all required resources—including project management, software requirements, technical support, training, transition‑in/out assistance, and optional web‑based upgrade training—using electronic formats (Microsoft 365 suite, AutoCAD, Adobe PDF, etc.). Performance will be measured on technical quality (including incorporation of Human‑Centered Design principles), adherence to established milestones, appropriate staffing expertise, and effective management. Contractors must submit a staff roster with background‑investigation levels within three business days of award and must address SDVOSB/VOSB cost‑allocation requirements, NAICS 541512 classification, existing GWACs, and prime/subcontractor intent. Responses are to be submitted as a PDF (subject line “RFI Response HICBA Encoder Software Solution Company Name”) no later than July 30 2025, 10:00 a.m. Eastern, via email to Samantha.McIntyre2@va.gov and Peter.Lewandowski@va.gov, with a 5 MB file limit.

Notice ID

72d2fb33a6c846f38c37be37552736e3

Solicitation Number

36C10B25Q0365

NAICS Code

541512

Classification Code

7A21