Production & Design for Freedom 250 Sabah Reception

The U.S. Embassy Kuala Lumpur seeks a single‑source, firm‑fixed‑price contractor to provide full production and design services for the “Freedom 250” reception in Kota Kinabalu, Sabah on September 2, 2026. The scope includes developing a design plan and decorating a ballroom venue for up to 400 guests (LED‑screen‑equipped main hall, escalator lobby, food stands, stage, sponsor displays), delivering all audio‑visual content and technical support, programming LED screens, and supplying all personnel, equipment, tools, and materials not otherwise furnished by the Embassy (check‑in staff, security, musical instruments, movers, emcee/performers, and metal‑detector screening equipment). The contractor must coordinate load‑in, power, rigging and other venue requirements, attend all planning meetings, adhere to diplomatic quality standards and American patriotic décor while respecting Malaysian cultural sensitivities, and comply with U.S. Embassy and Malaysian security protocols. Performance runs from contract award through event day, with setup beginning September 1 (including overnight work) and post‑event cleanup. Quotes must be submitted electronically to KualaLumpurDTO@state.gov by 12:00 noon on July 14, 2026, marked “Quotation Enclosed – Production & Design for Freedom 250 Sabah Reception.” Offers exceeding $40,000 require an active SAM registration. The solicitation (No. 19MY3026Q0015, NAICS 561920) has no set‑aside and will be awarded via a single purchase order. Questions are to be directed to Procurement Supervisor Punitha (ratnasingam@state.gov) during regular business hours.

Notice ID

8b81aa6f986c444da57ff13d24ec6c99

Solicitation Number

19MY3026Q0015

NAICS Code

561920

Classification Code

R408