Conference Space and Event Services

The U.S. Embassy in Libreville, Gabon seeks quotations for conference space, technical support, and catering to host a four‑day Department of Justice workshop titled “Timber Trade Enforcement and the Promotion of Legal Supply Chains,” with an additional field‑visit day (May 18‑22 2026, plus a May 17 walkthrough). The contractor must provide a conference room for ~125 participants, configured with round tables (8‑10 per table), podium, registration tables, bottled water, mints, notepads, pens, and space for a backdrop. Required equipment includes reliable high‑speed Wi‑Fi, 2‑3 projectors and screens, a sound system (podium mic and two wireless audience mics), power strips, flipcharts/whiteboards, printer‑copier access, and accommodation for three simultaneous interpretation booths (optional as a separately priced item). On‑site technical staff must be available throughout the event to operate AV equipment and support hybrid presentations via Teams or Zoom. Catering must cover standard conference days (morning coffee, buffet lunch, afternoon coffee) with consistent daily pricing, vegetarian options, and non‑alcoholic beverages only; the field‑visit day requires takeaway snacks, boxed lunches, and additional bottled water, with conference‑room rental quoted separately. Pricing must be itemized for 125 participants and indicate any reduced rates for lower attendance (e.g., ~100). The contract will be a firm‑fixed‑price, award‑by‑lowest‑price (technically acceptable) under an open‑market set‑aside; offers must be submitted electronically by May 4 2026, be ≤35 KB per email, and the offeror must be SAM‑registered. Offer validity is 30 days, with net‑30 payment terms.

Notice ID

b5c2545e8f4b49df820215847a102fa1

Solicitation Number

19GB5026Q0014

NAICS Code

721110

Classification Code

X1AB