EUR/Athens Event Management services for the 250th anniversary of American Independence

The United States Embassy in Athens is issuing RFQ 19GR1026Q0020 for full‑service event management of the 250th anniversary of American Independence, scheduled for 2 July 2026 at the Stavros Niarchos Foundation Cultural Center. Offerors must submit a complete quotation package—including a fully completed SF‑1449 (blocks 17, 24, 30), Sections 1 (Schedule), 3 (Solicitation Provisions), 4 (Evaluation Factors), and 5 (Representations & Certifications per FAR 52.204‑24/‑26)—by 14:00 Athens time on 8 May 2026 via the specified email address. A mandatory site visit will occur on 17 April 2026; all prospective offerors must provide a contact name and phone by 12:00 on 16 April 2026. Proposals must detail: (1) all equipment, supplies, and materials required, current inventory, condition, and acquisition timing; (2) a quality‑assurance plan covering contract administration and oversight; (3) a conceptual décor theme narrative (images optional) and a site‑operations plan; (4) a complete electricity equipment list and power requirements; (5) insurance coverage; (6) evidence of necessary personnel, financial resources, and licenses/permits (with copies if already held); and (7) a strategic work plan addressing every element of the Performance Work Statement. The contractor must designate an Event Lead as key personnel. The solicitation incorporates FAR 52.212‑1, ‑3, ‑4, ‑5 and DOSAR 652.206‑70; the Department’s branding guidelines supersede the private‑public partnership Freedom250 guidelines where conflicts exist. The Government reserves the right to award to a technically superior offer even if not the lowest price, and may reject unreasonably low or high bids or proposals missing required documents.

Notice ID

c56cc18dabfb4774a3381d6218dce3cb

Solicitation Number

19GR1026Q0020

NAICS Code

541990

Classification Code

R707