RFI - Hotel & Meeting Facilities Capability

The Office of the Circuit Executive for the District of Columbia Circuit is issuing a Sources‑Sought RFI (Solicitation No. CircuitExecutiveOffice_RFI_2026‑00001) to identify hotels or meeting facilities capable of hosting its biannual bench‑and‑bar judicial conference the week of June 27‑30 2028. The venue must accommodate 400‑450 participants, provide a pre‑conference block of 15 rooms on Monday and 280‑300 rooms each day Tuesday‑Thursday, and include a main conference ballroom with a 24‑hour hold. Required on‑site spaces are a minimum 500 sq ft staff office (Monday‑Friday) and a 500 sq ft security command post (Tuesday‑Friday), both on the same floor as the ballroom. The facility must be listed on the U.S. Fire Administration Hotel and Motel National Master List, comply with the Hotel and Motel Fire Safety Act of 1990 and the ADA, be registered in the Central Contractor Registration, and accept Government purchase orders. Additional expectations include hot buffet breakfasts (Wed‑Fri), mid‑morning coffee/tea breaks, optional government per‑diem menu, buffet service acceptable, and a full suite of AV services (video recording, dual‑screen LCD projector, confidence monitor, skirted stage, podium with lectern mic, lavaliere and wireless handheld mics, video camera, DVD player, wired and wireless internet). Preferred features are a 4‑star‑equivalent rating or better, proximity to recreational, dining and shopping options, internet in rooms, onsite dining with at least three choices, and a fitness center; complimentary suite upgrades for VIP guests are requested Tuesday‑Friday. The conference must be held outside the Washington, D.C. metro area, with preferred states of Delaware, Pennsylvania, Maryland, Virginia, North Carolina, and West Virginia. Responses must be submitted directly by the hotel (no brokers) no later than 17:00 EST on 10 August 2026. Questions are to be emailed to Marina Fevola (marina_fevola@cadc.uscourts.gov). The acquisition strategy is still under development and the RFI is for market research purposes only.

Notice ID

caaa3d28d60d464c9ab96c1fe91f2892

Solicitation Number

CircuitExecutiveOffice_RFI_2026-00001

NAICS Code

721110

Classification Code

V231