U.S. Embassy Reception - Production and Design

The U.S. Embassy Kuala Lumpur seeks a single‑source, firm‑fixed‑price contractor to provide full production and design services for the “Freedom 250” reception celebrating the 250th anniversary of the Declaration of Independence on July 2, 2026. The scope includes creating a comprehensive design plan and decorating a hotel or event‑space ballroom and surrounding indoor areas to accommodate up to 1,400 guests, installing banners, signage, LED photo wall, red carpet, rope and stanchions, and furnishing all audio‑visual equipment, content, power and wired‑Internet services required for music, sound, and displays. The contractor must supply all personnel, equipment, supplies, and tools not otherwise provided by the government, perform overnight setup beginning July 1, and comply with strict U.S. Embassy and Malaysian security requirements as determined by the Regional Security Office. Quotes must be submitted electronically to KualaLumpurDTO@state.gov, marked “Quotation Enclosed – Freedom 250 Reception – Production and Design,” no later than 12:00 p.m. (noon) on April 12, 2026. Offerors with proposals exceeding USD 40,000 must maintain an active SAM.gov registration at submission. The venue is covered by a separate solicitation (19MY3026Q0007). Questions are to be directed to Procurement Supervisor Punitha (ratnasingamp@state.gov).

Notice ID

d4035c7720694828afd89382d3c92dd5

Solicitation Number

19MY3026Q0008

NAICS Code

561920

Classification Code

R408