Venue for Freedom 250 Sabah Reception

The U.S. Embassy in Kuala Lumpur seeks quotations (Solicitation No. 19MY3026Q0014) to provide a full‑service venue for the “Freedom 250” celebratory reception on 2 September 2026 in Kota Kinabalu, Sabah. The contractor must supply a ballroom capable of seating 400 guests (5 seated to standing ratio), two meeting rooms and two hold rooms (each for 20 occupants), a lockable security/command post, sponsor space with ten 2‑m rectangular tables, cocktail tables, chairs, sofas, and a stage sized for a 12‑member band with sound and technical support. Required furnishings, red‑white‑blue décor (centerpieces, flags, lighting, etc.), and audiovisual equipment (two podiums, wireless mics, LED screens, AV carts, wireless internet) must be listed in the quote; the Embassy will provide all alcohol, check‑in, security, production staff, movers, and performers, while food will be American‑style vegetarian and non‑vegetarian buffet dinner (no lunch) potentially sponsored by partners. The contractor must obtain all local engineering and safety approvals, provide necessary personnel, and comply with local security and safety regulations. Quotations (in MYR or USD) are due electronically to the Contracting Officer by 12:00 noon on 13 July 2026; offerors must have an active SAM.gov registration for contracts exceeding USD 40,000. Evaluation will consider both price and technical/qualitative factors.

Notice ID

d8b97d0fc480427699d8b4c07781ed9d

Solicitation Number

19MY3026Q0014

NAICS Code

7211

Classification Code

V231