Mexico City, Event Venue Rental – May 2026

The U.S. Embassy in Mexico City is soliciting quotations for a conference‑room venue on Reforma Avenue for May 11‑14 2026 (four consecutive days) with a minimum capacity of 100 participants. The venue must provide tables and chairs in a classroom layout, one podium, a microphone system (wired or wireless), and a projection screen of at least 6 ft diagonal, as well as pre‑event access for Embassy staff, flexible room configuration, and on‑site security personnel. Offerors must submit a complete package that includes a signed SF‑18, the pricing table (Section 1), the appropriate Vendor Registration EFT form (Attachment 1‑3), proof of active SAM registration, and all documents in English. Technical proposals must describe the approach to meet the Statement of Work, demonstrate experience with at least three similar events (including U.S. Government or diplomatic events), outline staffing, backup, and contingency plans, and detail security and confidentiality measures. All quotations are to be submitted electronically to the address in Block 5A by 10:00 a.m. local time on April 24 2026. Questions must be received in writing by 10:00 a.m. CST on April 20 2026; answers will be posted on SAM.gov and any solicitation changes will be issued as amendments. The contract will be awarded on a firm‑fixed‑price, lowest‑price‑technically‑acceptable basis, with no discussions anticipated unless a competitive range requires clarification. U.S. firms may price and be paid in U.S. dollars; foreign or local firms may price in Mexican pesos unless they hold a U.S.‑dollar account. All offerors must be registered in SAM per FAR 52.204‑7 and comply with the listed FAR provisions.

Notice ID

e3b56faef9c64d22953aa207d9664bd5

Solicitation Number

19MX5326Q0031

NAICS Code

721110

Classification Code

V231