Event Management for Flag Football

The U.S. Embassy Kuala Lumpur’s Public Diplomacy Section seeks a single‑award contractor to plan, coordinate, and execute a nationwide American Flag Football outreach program in Malaysia. The effort consists of six two‑day events (Kuala Lumpur, Kedah, Penang, Kelantan, Sabah, Sarawak) from June to November 2026, targeting 80‑100 Malaysian students (ages 15‑25) per site. Required services include venue procurement and setup (including AV, stage, seating, and branding aligned with the Embassy’s “Freedom 250” logo), recruitment of certified coaches, provision of flag‑football kits and 700 merchandise items (e.g., bottles, shoe bags, towels), trophies, transportation for participants, design and distribution of promotional materials, media and documentation (press releases, media registration, photography/videography, social‑media content), and post‑event reporting. All deliverables become Embassy property, and any subcontractor use must be disclosed. The total contract value may not exceed USD 30,000 (approximately MYR 117,000) for the entire program, inclusive of taxes, and quotations must be submitted in MYR by 12:00 noon on 19 April 2026. Offers above USD 40,000 require an active SAM.gov registration (the budget is below this threshold). Proposals must include company qualifications, a 60‑day price hold, and identification of any subcontractors. Unique requirements include sourcing 30 flag‑football kits per location, providing a stage, backdrop, emcee, and launch device for the Sabah venue, and delivering 700 branded merchandise items and trophies for each event.

Notice ID

e663d40cc6b4402c8b0ad244a33d67e6

Solicitation Number

19MY3026Q0009

NAICS Code

711310

Classification Code

R708