Event Management for Flag Football

The U.S. Embassy Kuala Lumpur’s Public Diplomacy Section seeks a single‑source contractor to plan, coordinate, and execute a nationwide American Flag Football outreach program from June through December 2026. The effort includes six two‑day events (Kuala Lumpur, Kedah, Penang, Kelantan, Sabah, Sarawak) targeting 80‑100 Malaysian students ages 15‑25 per site, with clinics, tournaments, and related activities. Required services encompass venue acquisition and setup (including AV, stage, seating, and branding aligned with the Embassy’s “Freedom 250” theme), recruitment of certified coaches, provision of 700 merchandise items (bottles, shoe bags, towels) and trophies, delivery of 30 Flag Football kits per location, media and documentation (press releases, media registration, photography, videography, social‑media content), and logistics support (transportation, certificates, participant hand‑outs). All materials must carry U.S. Embassy branding, intellectual‑property rights transfer to the Embassy, and compliance with U.S. and Malaysian regulations. Bids must be quoted in Malaysian Ringgit, not exceed USD 30,000 (all costs inclusive), and be held for 60 calendar days. Quotations are due electronically to KualaLumpurDTO@state.gov by 12:00 noon on 19 April 2026, with the subject line “Quotation Enclosed – Event Mgmt on Flag Football.” Contractors submitting offers above USD 40,000 must have an active SAM.gov registration, though the anticipated budget is below this threshold. The award will be a single purchase order/contract.

Notice ID

ede537bdac6a461088e98beb2ab1e4f1

Solicitation Number

19MY3026Q0009

NAICS Code

711310

Classification Code

R708